Free Rental Application Template
Screen prospective tenants efficiently with a free rental application template. Collect personal details, employment history, and references — then get it signed electronically with eSignTap.
What Is a Rental Application?
A rental application is a form used by landlords and property managers to collect essential information from prospective tenants before approving them for a lease. It typically gathers personal identification, employment and income details, rental history, references, and consent for a background or credit check. The signed rental application authorizes the landlord to verify the information provided and serves as the first step in the tenant screening process.
What This Template Includes
Applicant Information
Full legal name, date of birth, Social Security number, phone, and email of the applicant.
Current & Previous Addresses
Rental history including addresses, landlord names, monthly rent, and reason for leaving.
Employment & Income
Current employer, job title, monthly income, and length of employment.
References
Personal and professional references with names, relationships, and contact information.
Vehicle Information
Make, model, year, and license plate for any vehicles that will be parked at the property.
Pet Information
Type, breed, weight, and number of pets the applicant intends to house at the property.
Background Check Consent
Authorization for the landlord to run credit checks, background checks, and verify references.
Why Use an E-Signature Rental Application?
- Collect rental applications digitally and eliminate paper forms that can be lost or hard to read.
- Get applications signed and submitted instantly from any device — ideal for out-of-town applicants.
- Maintain a secure, organized digital archive of all applications for compliance and record-keeping.
- Speed up the screening process by receiving complete, legible applications electronically.
- Legally binding e-signatures on background check consent forms protect you during verification.
- Process multiple applications efficiently when managing several rental properties.
How to Use This Template
Sign Up Free
Create your free eSignTap account in under 30 seconds. No credit card required.
Choose the Rental Application Template
Select the rental application template from the gallery or upload your own version.
Customize the Application
Add your property details, specific questions, pet policy, and background check consent language.
Send for E-Signature
Share the application link with prospective tenants. They can complete and sign from any device.
Tips for Your Rental Application
- •Ensure your application complies with Fair Housing laws — never ask questions about protected classes.
- •Clearly state any application fees and whether they are refundable or non-refundable.
- •Include a disclosure about how the applicant's personal information will be used and stored.
- •Request at least two previous landlord references to get a reliable rental history picture.
- •Set a clear timeline for when applicants can expect a decision after submitting.
Ready to Use This Template?
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