Free Vendor Agreement Template
Establish clear terms with suppliers and service providers using a professional vendor agreement template. Customize and send for e-signature with eSignTap — completely free.
What Is a Vendor Agreement?
A vendor agreement is a legally binding contract between a business (the buyer) and a vendor or supplier (the seller) that outlines the terms and conditions for the provision of goods or services. It establishes pricing, delivery schedules, quality standards, payment terms, and the responsibilities of each party. A well-drafted vendor agreement protects both parties, reduces disputes, and ensures a smooth working relationship throughout the engagement.
What This Template Includes
Buyer Information
Company name, authorized representative, address, and contact details of the purchasing party.
Vendor Information
Vendor or supplier company name, representative, address, and contact details.
Scope of Services/Goods
Detailed description of the products or services the vendor will provide.
Pricing & Payment Terms
Unit pricing, total contract value, payment schedule, invoicing procedures, and late payment terms.
Delivery & Performance
Delivery timelines, service levels, performance metrics, and penalties for delays.
Term & Termination
Contract duration, renewal conditions, and grounds and procedures for early termination.
Warranties & Liability
Product or service warranties, limitation of liability, and indemnification obligations.
Confidentiality
Non-disclosure obligations for any proprietary information shared during the business relationship.
Why Use an E-Signature Vendor Agreement?
- Onboard new vendors quickly by sending agreements for remote e-signature.
- Legally binding e-signatures ensure both parties are committed to the agreed terms.
- Maintain a centralized digital archive of all vendor contracts for easy access and compliance.
- Speed up procurement — vendors can review and sign from any device, anywhere in the world.
- Reduce contract cycle time from weeks to hours with instant electronic delivery.
- Track which vendor agreements are pending, signed, or expiring in one dashboard.
How to Use This Template
Sign Up Free
Create your free eSignTap account in under 30 seconds. No credit card required.
Choose the Vendor Agreement Template
Select the vendor agreement template from the gallery or upload your company's standard terms.
Customize the Agreement
Fill in vendor details, scope of services, pricing, delivery terms, and any special conditions.
Send for E-Signature
Enter the vendor's email and send. They can review and sign from any device instantly.
Tips for Your Vendor Agreement
- •Clearly define the scope of services to avoid misunderstandings about what is and is not included.
- •Include service level agreements (SLAs) with measurable performance metrics.
- •Specify ownership of any intellectual property created during the vendor engagement.
- •Add a confidentiality clause if the vendor will have access to sensitive business information.
- •Include termination for convenience and termination for cause provisions.
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