Free Offer Letter Template
Extend professional job offers with a free offer letter template. Outline compensation, benefits, and start date — then send for e-signature with eSignTap at no cost.
What Is a Offer Letter?
An offer letter is a formal document issued by an employer to a selected candidate that outlines the key terms of a job offer. It typically includes the job title, compensation, benefits, start date, and conditions of employment. Unlike a full employment contract, an offer letter is generally shorter and serves as an initial written confirmation of the offer. Once signed by the candidate, it indicates their acceptance of the position and the terms presented.
What This Template Includes
Company Information
Company name, address, and the name and title of the person extending the offer.
Candidate Information
Full name and contact details of the candidate receiving the offer.
Job Title & Department
The official position title, department, and reporting manager.
Compensation
Base salary, pay frequency, signing bonus, and any variable compensation details.
Benefits Summary
Overview of health insurance, retirement plans, PTO, and other employee benefits.
Start Date
Proposed first day of employment and any pre-employment requirements.
Employment Type
Whether the position is full-time, part-time, contract, or at-will employment.
Acceptance Deadline
The date by which the candidate must respond to accept or decline the offer.
Why Use an E-Signature Offer Letter?
- Send offer letters to candidates instantly and get signatures back within hours, not days.
- Make a strong first impression with a professional, polished offer letter delivered digitally.
- Track when candidates open, view, and sign offer letters in real time.
- Secure top talent faster — candidates can accept offers from any device, anywhere.
- Keep all offer letters organized in a secure digital archive for compliance and record-keeping.
- Reduce time-to-hire by eliminating the back-and-forth of printing and scanning documents.
How to Use This Template
Sign Up Free
Create your free eSignTap account in under 30 seconds. No credit card required.
Choose the Offer Letter Template
Select the offer letter template from the gallery or upload your company's custom version.
Customize the Offer
Fill in the candidate's name, job title, salary, benefits, start date, and any special terms.
Send for E-Signature
Enter the candidate's email and send. They can review and accept the offer from any device.
Tips for Your Offer Letter
- •Include a clear acceptance deadline to create urgency and keep your hiring timeline on track.
- •State whether the position is at-will to set proper expectations from the start.
- •Mention any contingencies such as background checks or drug screening that must be completed.
- •Keep the tone professional but welcoming — the offer letter is part of the candidate experience.
- •Reference the full employment contract if one will be provided separately on the start date.
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